We want to provide you with clear and complete information about which personal data the Omnia Crystallis website gathers and how you can view and control its handling.
On 25th May 2018, a new regulation called General Data Protection Regulation (GDPR) came into effect in the European Union. It provides strict and specific guidelines on how personal data is gathered and handled. This also affects companies and individuals that reside outside of the EU but collect data from EU citizens.
Who we are
We are Omnia Crystallis (omniacrystallis.com). This site began as a website called “Le Strategie di Zell” on a free hosting site in early 2000. About a year later, the website moved to zellfantasy.it and became Zell’s Fantasy. A lot of years later, in April 2018, it became Omnia Crystallis.
This website was created with the aim of providing information, news, guides and being able to discuss Square Enix’s products.
Omnia Crystallis is not affiliated with Square Enix Co. and does not claim ownership to any games, images, music, characters, locations or other Square Enix products. All other, unofficial media such as magazine scans, unofficial screenshots and fanart is property of its respective owners and used only within fair use or with permission. You are not allowed to use anything that is on this site unless it belongs to Square Enix. You are also not allowed to directly link to any of the files or content on this website.
This site is not responsible for any content that is posted by users although we will moderate the forums to make sure nothing inappropriate is being shown or written.
What personal data we collect and why we collect it
When you leave comments on the site we collect the data shown in the comments form, and also your IP address and browser user agent string to help spam detection.
If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.
You don’t have to create an account to use this forum, such as searching and viewing public member profiles, forums, topics and posts. If you do choose to create an account, you must provide us with some personal data so that we can provide our services to you. This includes a display name (for example, “John Doe”), nickname (for example, @john-doe) a username (for example, johnxdoe), a password, and an email address. Your display name and nickname is always public, but you can use either your real name or a pseudonym. After the registration your account display name, nickname and username are the same. We recommend to change display name and nickname to keep the username private and secure. You can change those in your account editing page.
Once you registered and created an account, you also have the option of adding some public information, such as Member Title, Avatar, Biography, Occupation, etc.
Additionally, whilst using the Balamb Forum the following information may be collected (not public): Internet Protocol (IP) address (not public), Geographical location, Browser type and version (not public), Operating system (not public), Referral source (not public), Length of visit, page views, website navigation and any other related browsing activity.
Most activity on Balamb Forum is public, including your profile information mentioned above. You also may choose to publish your location in your profile. Information posted about you by other people who use our forum may also be public. For example, other people may mention you using @nickname in posts.
You are responsible for your topics, posts and other information you provide through our services, and you should think carefully about what you make public, especially if it is sensitive information.
You may choose to register connecting your account to accounts on another service (e.g. Facebook login), and that other service may send us information about your account on that service. We use the information we receive to provide you features like cross-posting or cross-service authentication, and to operate our community. We create new account in our community for you based on your third party account information you share.
We use your contact information, such as your email address, to authenticate your account and keep it – and our services – secure, and to help prevent spam, fraud, and abuse. We also use contact information to personalize our services, enable certain account features for example, for login verification, reset password, to send you information about our community and notify on new replies to your subscribed forums and topics. You can also unsubscribe from any email notifications.
If you email us, we will keep the content of your message, your email address, and your contact information to respond to your request.
We provide certain features that let you communicate more privately or control who sees your content. For example if forum admin is enabled, you can check the “Set Topic Private” checkbox when you create a topic or click on the “Private” button of your topic first post, or use the Private Messages to have non-public conversations. In these cases we will store and process your communications and information related to them. We share the content of your Private Messages with the people you’ve sent them to; we do not use them to serve you ads. When you use features like Private Messages to communicate, remember that recipients have their own copy of your communications on Balamb Forum – even if you delete your copy of those messages from your account – which they may duplicate, store, or re-share.
We receive information when you view content on or otherwise interact with our community, which we refer to as “Log Data,” even if you have not created an account. For example, when you visit our websites, sign into our community, interact with our email notifications, we may receive information about you. This Log Data includes information such as your IP address, browser type, operating system, the referring web page, pages visited, location, your mobile carrier, device information (including device and application IDs), search terms, and cookie information. We use Log Data to operate our services and ensure their secure, reliable, and robust performance. We use information you provide to us and data we receive, including Log Data and data from third parties, to make inferences like what topics you may be interested in and what languages you speak. This helps us better design our services for you and personalize the content we show you.
You should be aware that any information you provide on our community – including profile information associated with the account you use to post the information – may be read, collected, and used by any member of the public who accesses these websites. Your posts and certain profile information may remain even after you terminate your account. We urge you to consider the sensitivity of any information you input into these Services. To request removal of your information from publicly accessible websites operated by us, please contact us. In some cases, we may not be able to remove your information, in which case we will let you know if we are unable to and why.
The Services may include links that direct you to other websites or services whose privacy practices may differ from ours. Your use of and any information you submit to any of those third-party sites is governed by their privacy policies, not this one.
We share or disclose non-personal data, such as aggregated information like the community statistic (online users, visitors, current viewers of a topic, etc.), the number of people who clicked on a particular link (number of topic views) or voted on a poll in a topic (even if only one did).
You have the right to request a copy of your information, to object to our use of your information. If you have registered an account on our community, we provide you with tools and account settings to access, correct, delete, or modify the personal data you provided to us and associated with your account. You can request for downloading your account information, including your created content (posts). You also can request correction, deletion, or modification of your personal data.
Your request and choices may be limited in certain cases: for example, if fulfilling your request would reveal information about another person, or if you ask to delete information which we or your administrator are permitted by law or have compelling legitimate interests to keep. Where you have asked us to share data with third parties, for example, by installing third-party apps, you will need to contact those third-party service providers directly to have your information deleted or otherwise restricted.
You can request for your account deletion. This will include personal data, profile data, created content, logs, etc. Cookies should be deleted from your side. Almost all browsers have an option to delete cookies.
Keep in mind that search engines and other third parties may still retain copies of your public information, like your profile information, even after we/you have deleted the information from our community.
Opt out of communications: You may opt out of receiving email notifications related to your subscribed forums and posts or promotional communications from us by using the unsubscribe link within each email, updating your subscription settings in My Profile > Subscription page, or by contacting us as provided below to have your contact information removed from our promotional email list or registration database.
Our community is not directed to children, and you may not use our services if you are under the age of 13. You must also be old enough to consent to the processing of your personal data in your country (in some countries we may allow your parent or guardian to do so on your behalf).
A cookie is a file that is downloaded to the user’s computer from a website in order to store data that can be updated and retrieved by the entity responsible for its installation. Cookies are widely used by websites and servers to provide many of the basic services we find online. If you sign into a website, the website might use a cookie to recognize your browser later on, so that you don’t have to sign in again. Cookies also allow websites to collect data about user activity, such as how many unique visitors a page receives per month. All these applications depend on the information stored in cookies.
Omnia Crystallis uses the following cookies:
- Google Analytics cookies – these are set for monitoring and tracking visitors behavior on the site.
- WP Rocket cookies – these are used by WP Rocket plugin to monitor referrer and user identification for caching purposes.
- Amazon third party cookies – these are to generate affiliate revenues.
- Akismet cookies – Akismet is a comment spam filtering service.
- wpForo cookies – to provide functionality and to recognize forum visitors across different devices.
- reCAPTCHA (by Google) – protects internet users from spam and abuse wherever they go.
Embedded content from other websites
Links to the privacy policies of the most common services have been included below.
Who we share your data with
We don’t share your data with third-parties in a way as to reveal any of your personal information like email, name, etc. However, some data is transferred and/or stored with third-party services we use, like cloud-based services and payment processors. This is done as a way to provide you with a better overall service and user experience.
We accept donations through PayPal. During checkout, a client will provide login information and credit card info. This information is processed directly within this gateway payment and we do not save it on our sites.
How long we retain your data
When you submit a comment, its metadata is retained until (if) you tell us to remove it. We use this data so that we can recognize you and approve your comments automatically instead of holding them for moderation.
How we protect your data and what data breach procedures we have in place
- We are entirely using SSL/HTTPS throughout our site. This encrypts our user communications with the servers so personal identifiable information is never captured by third parties without authorization.
- This site is built with the WordPress platform. We maintain and update this site regularly to ensure we maintain the highest security standard. Appropriate security measures, including anti-spam and website security plugin, have been installed on this website.
In case of a data breach, system administrators will immediately go through affected users and will attempt to reset passwords if needed after informing the user.
What rights you have over your data
If you have an account on this site or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
For more information about our privacy practices, if you have questions, or if you would like to make a complaint, please contact us here.